Skip to main content.
Bard
  • Bard
  • Academics sub-menuAcademics
    Bard College Commencement
    • Academics
      • Programs and Divisions
      • Structure of the Curriculum
      • Courses
      • Requirements
      • Discover Bard
      • Bard Abroad
      • Academic Calendar
      • Faculty
      • Libraries
      • College Catalogue
      • Dual-Degree Programs
      • Bard Conservatory of Music
      • Other Study Opportunities
      • Graduate Programs
      • Early Colleges
  • Admission sub-menuAdmission
    • Applying
      • Apply Now
      • Financial Aid
      • Tuition + Payment
    • Discover Bard
      • Campus Tours
      • Meet Our Students + Alumni/ae
      • For Families / Familias
    • Stay in Touch
      • Join Our Mailing List
      • Contact Us
  • Campus Life sub-menuCampus Life
    Bard Campus Life

    Make a home in Annandale.

    • Living on Campus
      • Housing + Dining
      • Campus Resources
      • Get Involved on Campus
      • Visiting + Transportation
      • Athletics + Recreation
      • New Students
  • Civic Engagement sub-menuCivic Engagement
    • Bard CCE The Center for Civic Engagement (CCE) at Bard College embodies the fundamental belief that education and civil society are inextricably linked.

      Take action.
      Make an impact.

      Get Involved
      • Campus + Community
      • In the Classroom
      • U.S. Network
      • International Network
      • About CCE
      • Resources
      • Support
  • Newsroom sub-menuNews + Events
    Upstreaming
    • News + Events
      • Newsroom
      • Events Calendar
      • Video Gallery
      • Press Releases
      • Office of Communications
      • COVID-19 Updates
    • Special Events
      • Commencement Weekend
      • Alumni/ae Reunion
      • Family + Alumni/ae Weekend
      • Fisher Center
      • Bard SummerScape
      • Bard Athletics
  • About Bard sub-menuAbout Bard

    A private college for the public good.

    Support Bard

    Legacy Challenge
    • About Bard College
      • Mission Statement
      • Bard History
      • Love of Learning
      • Visiting Bard
      • Employment
      • OSUN
      • Bard Abroad
      • The Bard Network
      • Montgomery Place Campus
      • Campus Tours
      • Diversity, Equity, and Inclusion
      • Sustainability
      • Title IX and Nondiscrimination
      • HEOA Disclosures
      • Institutional Support
      • Safety and Security
      • Inside Bard
      • Alumni/ae Network
      • Family Network
      • Support Bard
      • Legacy Challenge
  • COVID-19 Information
  • Give
  • Search
Office of Student Activities
Main Image for Student Event Planning

Student Event Planning

Photo by Sonita Alizada ’23
Student Activities Menu
  • Home
  • Our Staff
  • Clubs sub-menuStudent Clubs
    • Club Resources
  • Calendar
  • Events sub-menuEvent Planning
    • Poster Request
SPARC event planning interns will walk you through the entire event planning and registration process. In one sitting, this process takes about 20 minutes. Be sure to plan well in advance (at least two weeks before your event date, when possible) and allow enough time for the whole process. Come to the office prepared with as much of the following information as possible.
SPARC/Campus Center Hours

SPARC/Campus Center Hours

Planning and Evaluating Guides

  • Student Club Non-Bard Visitor Request
  • Bard Event Rules and Regulations
  • Program Planning Guide
  • Post-Event Evaluation

Things to Consider

  • Location
    SPARC interns will help you reserve a location on campus. Please come prepared with your top three location choices for the event.
  • Sound
    Do you want music at your event? Need a microphone? We’ll help you submit sound crew requests, or figure out other sound solutions depending on your event.
  • Visuals
    Other A/V needs—want to screen a movie? Need to borrow a projector? We will help you navigate the details specific to your event.
  • Equipment
    How many tables and chairs do you need for your event? Do you need a stage? Want to borrow a grill from Buildings and Grounds for an outdoor event? Room setup is a crucial step in planning your event—don’t worry. We’ll help you with all of this.
  • Food + Drink
    There are many different ways to cater an event, and we’ll help you determine which is best for your event. Serving alcohol is also easier than most people think—just ask and we’ll explain the process to you!
     
  • Publicity
    Want a catchy poster for your event? Need some creative ideas about how to publicize? Our event planning interns will help you submit a poster request and walk you through your other publicity options to ensure that your event is well attended!
  • Event Hosts
    Every event needs at least two event hosts who are not performing at the event. In many cases, both event hosts will need to sign paperwork related to your event. When possible, come to SPARC together to complete the process in one meeting.
  • Registration
    The most important of all steps! This step ensures that your event is officially registered with the Office of Student Activities and with Bard Security. Events that are not registered properly will be shut down.
  • Event Guide
    Event Rules and Protocol document — learn about hosting an event on campus and school policies related to the process.
    Download the Guide

Contact Us

Office of Student Activities
Bertelsmann Campus Center, Room 218
phone: 845-758-7097 | fax: 845-758-7041
[email protected]
Instagram: @bard_osa
Bard College
Campus Road, PO Box 5000
Annandale-on-Hudson, New York 12504-5000
Phone: 800-BARDCOL
Admission Phone: 845-758-7472
Admission E-mail: [email protected]
©2020 Bard College
Follow Us on Twitter
Like us on Facebook
Follow Us on Instagram
You Tube
Information For:
Prospective Students
Current Employees
Alumni/ae 
Families
Quick Links
Employment
Travel to Bard
Site Search
Support Bard