OSA Office Managers will walk you through the entire event planning and registration process. In one sitting, this process takes about 15 minutes. Be sure to plan well in advance (at least two weeks before your event date, when possible) and allow enough time for the whole process. Come to the office prepared with as much of the following information as possible.
Planning and Evaluating Guides
Things to Consider
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LocationOSA Office Managers will help you reserve a location on campus. Please come prepared with your top three location choices for the event. -
SoundDo you want music at your event? Need a microphone? We’ll help you submit sound crew requests, or figure out other sound solutions depending on your event. -
VisualsOther A/V needs—want to screen a movie? Need to borrow a projector? We will help you navigate the details specific to your event.
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EquipmentHow many tables and chairs do you need for your event? Do you need a stage? Want to borrow a grill from Buildings and Grounds for an outdoor event? Room setup is a crucial step, we're here to help.
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Food + DrinkThere are many different ways to cater an event, and we’ll help you determine which is best for your event.
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PublicityDo you want photography at your event? Need a poster or social media graphic made? You can submit a Publicity Request and OSA Marketing Interns will help you our with all your advertising needs!
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Event HostsEvery event needs at least two event hosts who are not performing at the event. In many cases, both event hosts will need to sign paperwork related to your event. When possible, come to OSA together to complete the process in one meeting.
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RegistrationThe most important of all steps! This step ensures that your event is officially registered with the Office of Student Activities and with Bard Security. Events that are not registered properly will be shut down.
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Event Rules and Protocol document — learn about hosting an event on campus and school policies related to the process.
